Admissions Decision (SAADCRV) page

This page is used to enter admissions decisions.

It may be called from the Admissions Application Form or may be selected from the Admissions Menu. When the applicant accepts the institution's offer of admission, a student record is created by the system and the student is able to register. Decision codes can be entered in two ways: by data entry in the Application Decision section or through the decision calculator.

Note: Although only one applicant acceptance decision type may be entered per application, an applicant may accept multiple offers of admission for the same term, provided they are associated with different applications.

Decision codes with the Inactive Application flag checked (set to Y) on the Admission Application Decision Code Validation (STVAPDC) page may be saved on SAADCRV. If a general student record exists, the student status is updated to IS (Inactive Student) if the following conditions are true:

There are no registration records that depend on the existence of the general student record.
All the active curricula associated with the general student record match those associated with the application.
None of the active curricula associated with the general student record has been changed, because the general student record was created.

Because of the complex curriculum validation and communication plan processing that occurs when records are saved on this page, the creation of multiple records prompts you to save any changes. If you have made unsaved changes to one record, then Enter, the box Do you want to save the changes you have made? You must save your changes to proceed to the next record. Yes or No is displayed. If you choose Yes, the changes for the record you are working on will be saved, and the necessary validation and communication plan processing will occur. If you answer No, the above message displays until you either choose to save or leave the page.

In other words, you cannot create a new record without saving changes to the one you are currently working on. This eliminates confusion over the record for which curriculum checking and communication plan processing are occurring.

Use the main window to view application summary and decision data for a student for a specific term. Use the tabs from the main window to access the secondary windows and additional information related to high school, prior college, test score, application decision letters, decision calculations, and rating reviews for the student. The Application Summary section in the main window is accessed by the Decision Processing section if you want to go back to the main window from a secondary window. The Decision Data section in the main window is accessed by the Application Decision section if you want to go back to the main window from a secondary window.

Use the Application blank of blank field to display the record number of the application being viewed in the Application Summary section and the total number of application records for the ID, such as Application 1 of 8. Records can be scrolled through using the Left and Right Arrow buttons.

The curriculum checking in the page uses the SORLCUR and SORLFOS rows for validating curricula and fields of study for significant student accept decisions. The validation will take place on only the maximum number of curricula and fields of study for Learner (General Student), as determined on SOACTRL, and only that number of curriculum rows will be pushed from Admissions to Learner (General Student).

The field of study status in Admissions is also pushed, depending on the setting of the STVAPDC indicators for the decision. Either the STVAPDC_CSTS_CODE value in the STVAPDC table or a default value is used. The default values are for significant decisions only and include:

If the STVAPDC_ROW.STVAPDC_SIGNF_IND field is set to Y, and the STVAPDC_ROW.STVAPDC_REJECT_IND field is set to Y, then the DEFAULT_CSTS value is changed to DENIED.
If the STVAPDC_ROW.STVAPDC_SIGNF_IND field is set to Y, and the STVAPDC_ROW.STVAPDC_INST_ACC_IND field is set to Y, then the DEFAULT_CSTS value is changed to INSTACCEPT.
If the STVAPDC_ROW.STVAPDC_SIGNF_IND field is set to Y, and the STVAPDC_ROW.STVAPDC_STDN_ACC_IND field is set to Y, then the DEFAULT_CSTS value is changed to APPACCEPT.
The Learner (General Student) field of study status code defaults to INPROGRESS.