Create/Update Degree Record button

Use the Create/Update Degree Record button to create a degree record and an outcome curriculum record when the graduation application has been submitted from self-service. When no degree record exists for the matching curriculum data that is attached to the active graduation application, a new degree record is created. If a degree record exists, it is updated using the values from the application. The application can be reviewed and then manually updated on SHAGAPP when it has been approved. This button is inactive when the graduation application is inactive.

This button is also used to activate the manual roll and insert/update the diploma information. The current, active curriculum record is checked for an active graduation application and an unawarded degree, based on the module code (LEARNER or OUTCOME). The degree is updated and the diploma information is inserted when the curriculum record is from the OUTCOME module, when the curriculum record is from the LEARNER module and has not been rolled, or when the diploma exists on the graduation application but does not exist for the degree on SHADIPL. This in turn creates the degree record and rolls the learner curriculum record to the outcome.

An error is displayed in the following conditions: when the page is running in search-only mode, when the Graduation Application Information section has been modified, when the graduation status is inactive, and when the data returned from the graduation application roll process has an error.

Fields	Descriptions
The following fields are in the Application to Graduation information.
Graduation Application Sequence	Sequence number of the graduation application. Display only.
Active	Check box that indicates whether status of the graduation application is active or inactive. Display only. A graduation application becomes inactive when the Active Indicator is checked for graduation application status code on STVGAST.
The following fields are in the Graduation Application Information section.
Application Date	Date the graduation application was submitted.
Application Status	Status of the graduation application. When a graduation application is inactive, it cannot be modified. List Graduation Application Status (STVGAST)
Application Status Date	Date the status was associated with the graduation application.
The following fields are in the Graduation Information section.
Graduation Term	Graduation term associated with the graduation application. List Term Code Validation (STVTERM)
Graduation Year	Graduation year associated with the graduation application. List Academic Year Validation (STVACYR)
Graduation Date	Graduation date associated with the graduation application.
Graduation Status	Graduation status associated with the graduation application. List Graduation Status Validation (STVGRST)
Attend Ceremony	Radio group that indicates whether the student will or will not attend the graduation ceremony. No Response is the default when the graduation application is created from SGASTDN, SFAREGS, or SHADEGR. Choices are: Yes, No, Undecided, No Response.
Fee Detail	Detail code for the graduation fee that is used on the student’s billing account. This field must be entered if a fee amount or fee term is entered. List Detail Code Validation (TSADETC)
Fee Amount	Amount of graduation fee. This field must be entered if a fee detail code or fee term is entered.
Fee Date	Date the graduation fee was entered. This field must be entered if a fee amount is entered.
Fee Term	Billing term associated with the date of the graduation fee. This field must be entered if a fee amount or fee detail code is entered. List Term Code Validation (STVTERM)
Transaction	Transaction number written to the student’s billing account for the graduation fee. Display only.
Receipt Number	Receipt number for the graduation application payment, when the payment is submitted using a credit card. Display only.

Mouse	Keyboard	Result
Create/Update Degree Record	N/A	Activates manual roll Creates/updates degree and outcome curriculum records from graduation application Inserts/updates diploma information

Mouse

Keyboard

Result

Create/Update Degree Record

N/A

Activates manual roll

Creates/updates degree and outcome curriculum records from graduation application

Inserts/updates diploma information