Transcript Request (SHARQTC) page

The Transcript Request (SHARQTC) page allows the user to request that the system produce official transcripts. Transcripts may be produced immediately or on a delayed basis using sleep/wake processing. This page is used to request a printed academic transcript or an electronic (EDI or XML) transcript. Mailing or routing information is captured, in addition to optional billing information.

Electronic transcripts require the entry of a valid outside institution code for an institution that is capable of receiving electronic transcripts. Institutions are noted as being EDI or XML capable using the setting of the Electronic field on STVSBGI. This field determines the mode in which the transcript is to be sent. When the institution code is entered in the Transcript Destination section of the Issue Information window, the system will check to see if that institution is EDI or capable and then default in the appropriate Output Type value (E, P, D, Null).

The Output Type field will always be blank unless an external institution code has been entered and that institution is capable of receiving transcripts electronically using the EDI or XML file formats. When this field is Null, the transcript will be printed on paper.

If the institution is EDI capable, the system will set the Output Type to E in the Transcript Destination section of the Issue Information window.
If the institution is PESC/XML capable, the system will set the Output Type to P in the Transcript Destination section of the Issue Information window.
If the institution is PDF capable for eTranscripts, the system will set the Output Type to D in the Transcript Destination section of the Issue Information window.

The Output Type value can then be overridden by the user in the following situations:

If the Electronic field on STVSBGI is not null for the corresponding External Institution Code value, then the user can change the Output Type value to NULL. The override is only valid for that transcript request.
- The value of E can only be entered for those institution codes that are marked as EDI capable on STVSBGI.
- The value of P can only be entered for those institution codes that are marked as XML capable on STVSBGI.
If the Electronic field on STVSBGI is null for the corresponding External Institution Code value, then the Output Type value cannot be overridden.

The student must have entries in one or more of the tables associated with the Academic History module to generate a transcript. In addition, the transcript will not be produced if the student has holds against his or her record which prevent the creation of transcripts. A transcript may be produced for a student with no institutional history information in academic history, who has only either registration or transfer information.