Associate Person with ID window

This window is used to indicate the type of ID that should be assigned to the person if they are determined to be New by the matching algorithm.

Until an electronic applicant is either matched to an existing Banner pidm or has a SPRIDEN record created, none of the application information can be loaded to the permanent tables. This window is accessed from the Verification Steps window using the Associate Person with ID item in the Options Menu or a Count Query Hits function.

Warning! An electronic applicant should never be added as a Banner person until an exhaustive search has been performed and you are sure that the applicant does not already exist as a Banner person!

To associate a person with an ID, specify the ID to be used by choosing one of the option group buttons for the Select an ID field, or specify that you want to have an ID generated. After you have selected the ID type by selecting the appropriate option button, use Save to automatically call the GOAMTCH page.

The following fields are in the Associate Person with ID window.

Fields	Descriptions
Select an ID	The Select an ID radio group is used to specify that the value in one of the ID fields will be used as the Banner ID when the identification record is created, or that you want to generate a Banner ID. You indicate your choice by selecting an option from the radio group. The Generate ID option will generate a Banner ID. The first three choices are data elements which may have been received in the electronic application. The last two choices are used respectively to enter an ID or generate an ID. Electronic ID – This is the ID used by the applicant when the electronic application was submitted. Local ID – This is the locally assigned ID reported by the applicant when the electronic application was submitted. It is used for applications filed through EDI. For example, this may be a generated ID from another institution or the person's high school. SSN – This field displays the value reported by the applicant as a social security or other Federal ID number when the electronic application was submitted. Banner ID – This field is used to specify the ID which should be used when the SPRIDEN record is created for the applicant in Banner. Generate ID – This field indicates that Banner should generate an ID for this person. If the option you choose in the Select an ID field does not contain a value, a message will inform you that the selected ID is blank. You must select another option to create the person in Banner.
First Name	The First Name field displays the first name exactly as submitted in the electronic application.
Middle Name	The Middle Name field displays the middle name exactly as submitted in the electronic application.
Last Name	The Last Name field displays the last name exactly as submitted in the electronic application.
Username	The Username field displays the current ID of the current terminal session. It will be stored in the identification (SPRIDEN) record created by use of this page to audit the user who created the identification record.
Origin	The Origin field displays the name of the page currently in use (SAAEAPS). It will be stored in the identification (SPRIDEN) record created by use of this page to audit the source of the identification record.