| Electronic Applicant Web Default Rules (SAAWADF) page / E-mail and Credit Card Rules window | |
New applicants who enter their applications on the Web may or may not exist in Banner® when the credit card transaction is processed.
It is necessary to record the credit immediately in Banner to offset the incoming money from the credit card company. If the applicant has not been pushed into Banner production, the transaction is recorded in the TBRMISD and TBBMISC tables, and is viewable on the TFAMISC page if Banner Finance is installed or on the TSAMISC page if it is not installed. If the applicant already exists in Banner, and the Transactions to Miscellaneous Table check box is set to N, their transaction will be recorded in the TBRACCD table, which is viewable on TSADETL. All transactions will be written to TBRMISD and TBBMISC if the institution has the Transactions to Miscellaneous Table check box set to Y on SAAWADF. Information about the applicant’s credit card payment is recorded on the Electronic Admissions Application Header Table (SARHEAD). This information is also pushed to the Admissions Application Repeating Table (SARADAP).
The detail codes for application fees are validated against TBBDETC and must have a category code of “APF”, a type of “C” (charge), and must be active to be used with this enhancement.
Two transactions are written to the either the student’s account or the miscellaneous account using the amount from this rule. One transaction is the charge and has the detail code from this rule. The second transaction written is the payment. It has the detail code the credit card is paid into as specified on the Credit Card Merchant ID (GOAMERC) page. If the transactions are written to TBRACCD, the TRAN_NUMB_PAID column for the payment equals the transaction number of the charge. The cashier ID entered on both transactions is specified on GOAMERC, so that all transactions entered on the Web can be reconciled together with the bank.
| Fields | Descriptions |
|---|---|
| Charge Detail | The Charge Detail field is used to select the detail code (i.e., application fee) for the transaction. Valid values come from TSADETC. This field is required if credit card processing is set to allowed or required. |
| Amount | The Amount field displays the amount associated with the detail code (i.e., $25.00 for the application fee), and that amount defaults in. This field is required if credit card processing is set to allowed or required. |
| Application Fee Admission Request | The Application Fee Admission Request field is used to select the admissions application checklist code to be associated with the application fee. Valid values come from the Admission Request Checklist Code Validation (STVADMR) page. |
| Processing | The Processing radio group is used to select which circumstance applies to the Web. Choices are: Allow Credit Card, Require Credit Card, and Do Not Allow Credit Card. |
| Allow Waiver | The Allow Waiver check box is used to allow application fee waivers on the Web when it is checked. |
| Transactions to Miscellaneous Table | The Transactions to Miscellaneous Table check box is used to write all credit card transactions to the TBRMISD and TBBMISC tables when it is checked. |