Incomplete Grades

The Incomplete Final Grade and Extension Date fields are used with automated incomplete grade processing.

The Incomplete Final Grade field is used to replace a final grade after the extension date to complete coursework has expired. The Extension Date field displays the date when the incomplete final grade is eligible to replace the final grade. This date must be less than or equal to the default date when the Override Grade Date radio group on SHAINCG is set to Shorten for the rule. This date must be greater than or equal to the default date when the Override Grade Date radio group on SHAINCG is set to Lengthen for the rule. The extension date must meet the date restrictions for the rule when restrictions apply. These restrictions are relative to the default date.

These fields are activated when a grade code value for an incomplete grade is entered in the Final Grade field. Overrides are also permitted if the rule on SHAINCG allows overrides. The Incomplete Final Grade field is populated with the system value for the incomplete grade. You can enter a value in this field when the Incomplete Grade Processing field on SHAINCG is checked (Y). The Extension Date field is also populated and can be entered when the Override Grade field on SHAINCG is checked (Y). When the value in the Final Grade field is one that is other than incomplete, the Incomplete Final Grade and Extension Date fields are not active. All incomplete grades must have an associated incomplete final grade and extension date. When the grade has been rolled to history, the incomplete final grade and the extension date cannot be changed using these fields.

The Grade Comment field (STVGCMT) can be used to add comments that pertain to incomplete grades.

Fields	Descriptions
Roll	If the Roll (Indicator) in the Key block is checked, final grades which have been entered will roll to history files when a Save function is performed. If the Roll (Indicator) is unchecked, rows are written to a collector file which can be processed using the batch Grade Roll to Academic History (SHRROLL). If mid-term grades are to be entered, then the Class Roster (SFASLST) page should be used. Only final grades are rolled to academic history. The Roll Learner (Indicator) must be set to Yes on the learner curriculum for an outcome record to be created and the rolled course to be applied toward an outcome. The Roll Learner (Indicator) is set to Yes or No when the learner curriculum is created. The user can select a value of Yes, No, or Default. The default value originates first from the setting of the Primary (Indicator) or the Secondary (Indicator) on SOACURR. If a curriculum has not been defined, the default value then originates from the Create or Update Outcome Record with Primary Learner Curriculum radio group or the Create or Update Outcome Record with Secondary Learner Curricula radio group on SOACTRL.
Degree Award Status	There is an optional field in the Key block. If used, this indicator will permit entering of grades for only those students with a specific degree status. Valid values are Awarded, Pending, and Select (null).
Final Grade	Student’s grade code for the final grade. When a grade code is entered that has been defined on SHAGRDE to require the entry of the last date of attendance for the student, then the user has to enter the date before the record can be saved. List Grade Code Maintenance (SHAGRDE) page
Incomplete Final Grade	Used to replace a final grade after the extension date for the coursework has expired. List Grade Code Maintenance (SHAGRDE) page
Extension Date	Date when the incomplete final grade is eligible to replace the final grade. This date must be less than or equal to the default date when the Override Grade Date radio group on SHAINCG is set to Shorten for the rule. This date must be greater than or equal to the default date when the Override Grade Date radio group on SHAINCG is set to Lengthen for the rule. The extension date must meet the date restrictions for the rule, or it may be shortened or lengthened relative to the default date, if no restrictions apply. This field can only be updated when the final grade is an incomplete grade and incomplete grade processing is active (turned on).
Hours Attended	Perform the entry and maintenance of the attendance hours in the Hours Attended field. This non-required field may be updated with the number of hours the person attended the section.
Last Attendance Date	The Last Attendance Date field allows updates and queries on the last date of attendance in a particular class for a student. This can help institutions determine the last date of attendance for unofficial withdrawals.
Grade Comment	The Grade Comment and Description fields are used with electronic gradebook processing. Use the lookup button for the Grade Comment field to select a valid code from STVGCMT. The comment information is stored in `SFRSTCR_GCMT_CODE`. Although only one comment can be entered from this page, you have the ability to enter multiple comments on the Course Maintenance (SHATCKN) page in conjunction with a grade change. Comments can also be added for incomplete grades.