Application/Graduation section

Graduation applications for the learner are queried by graduation application number in descending order. The application number is assigned when the application is submitted. The graduation application sequence number is stored on the curriculum record. A curriculum will have only one active associated graduation application at a time.

If a student wishes to withdraw or cancel an application (such as application 1), it can be inactivated using a status code on STVGAST with the Active Indicator unchecked. When an application has been inactivated, it cannot be modified. The curriculum record associated with the application is not inactivated or updated in the curriculum tables (SORLCUR and SORLFOS). The student is now eligible to submit a new application for the same curriculum. When the new application is submitted, and the application number in the SORLCUR record is replaced with new application number (application 2). Application 2 is now associated with the curriculum record that previously was associated with application 1. When application 1 is viewed on SHAGAPP, the Active Indicator is unchecked, and the Create/Update Degree Record button is inactive.

If an existing graduation application is called from SGASTDN, SFAREGS, or SHADEGR, only the specifically associated graduation application will be queried. When SHAGAPP is called from SGASTDN, SFAREGS, or SHADEGR, a new graduation application can be created, but the curriculum information cannot be changed. You cannot create a graduation application from SFAREGS or SGASTDN when the learner curriculum record has already been rolled to outcome (academic history).

Fee information is interdependent. The detail code, fee amount, billing term, and fee date need to entered for the fee to be applied to the application. However, fee information cannot be entered if an outcome curriculum record exists.