Term Header Information

Use the Term Header Information section of the page to view the term header information for the student, which includes the progress evaluation code and combined academic standing code.

Fields	Descriptions
Data Added by	Radio group used to specify how the student grades are rolled to create a term header record on SHAINST. Each time the student grades are rolled, a Term Header record is created. This is display only. For a given student and term, if the grades are rolled using SFASLST or SFAALST or the SHRROLL process, then the term header information is created by the system and the option selected is System. For a given student and term, if the Term Header information is created manually in SHAINST, then the option selected is User. Valid values are: System - This option is selected if the grade roll is performed using SFASLST or SFAALST or the SHRROLL process. User - This option is selected if the grade roll is performed manually.
Pre-Catalog Entry	Check box used to indicate whether the term header record is pre-Banner (no section records and no catalog records exist) or not. This check box is enabled only if catalog records or section records does not exist for an effective term. This check box is disabled if catalog records or section records exist for an effective term.
Record Status	Status of the term header record. This is display only. The Last Updated field displays the date on which the record was last updated. Display only.
End of Term Academic Standing	Academic standing code used to determine the student’s academic standing at end of the term. Academic standing codes are created on STVASTD. The Last Updated field displays the date on which the record was last updated. Display only.
Dean’s List Status	Dean’s List code used to determine the student’s eligibility for the Dean’s List based on the rules established on SHAACST. Dean’s List codes are created on STVASTD. The Last Updated field displays the date on which the record was last updated. Display only.
Progress Evaluation	Code and description of the student’s progress evaluation. The Last Updated field displays the date on which the record was last updated. Display only.
Combined Academic Standing	Code and description of the student’s combined academic standing. The combined academic standing code is a combination of an academic standing code and a progress evaluation code. The Last Updated field displays the date on which the record was last updated. Display only.
Special Exam Credit	Code and description of the student’s special examination.
Withdrawal Reason	Code and description of the withdrawal reason given when the student is leaving the institution. Withdrawal codes must reflect transfer to an eligible institution or leaving for a job related to the student’s field of study. Codes are defined on STVWRSN. If withdrawal reason codes are added or changed for the student on SHAINST, the record on the General Student (SGASTDN) page must also be updated. The data in this field is used for the IPEDS Graduation Rate Survey Report (SHRIGRS) and will not control any system processing. This field may be used to support other local processing needs as appropriate.
Transfer Institution	Code and description of the institution to which the student is transferring. Codes are updated and maintained on STVSBGI. If transfer institution codes are added or changed for the student on SHAINST, the record on the General Student (SGASTDN) page must also be updated. The data in this field is used for the IPEDS Graduation Rate Survey Report (SHRIGRS) and will not control any system processing. This field may be used to support other local processing needs as appropriate.
Student Centric Period	Code and description assigned to the term header record. The student centric period code can only be entered or updated using a code that is valid for the term or is Null. Validation takes place against the rules on SOASCPT. This field is automatically populated during grade roll processing when a term header record is created, the student has a cycle designator in effect for the term, and student centric processing is being used. The student centric period can be manually entered or changed on SHAINST. This causes the GPA to be recalculated and the student centric period GPA records to be adjusted as part of that calculation.
Duplicate Mailer Request	Check box used to produce duplicate grade mailers for the students. This can be triggered based on the student’s request. The grade mailer lists the courses taken, credits, quality points, and grades received and transfer GPAs and term descriptions for each student. The Last Requested field displays the date on which the duplicate grade mailers are produced. Display only.
Original Grade Mailer Sent Date	Indicates the date when the original grade mail was sent to the student. Grade mailers are produced by course level using the Grade Mailer Report (SHRGRDE) for students who have had grades rolled to academic history.
Revised Grade Mailer Sent Date	Indicates the date when the revised grade mail was sent to the student. Revised grade mailers may also be produced when grade changes are made on the Course Summary (SHACRSE) page.