Hardcopy Request window

Use the Hardcopy Request window to request printed compliance hardcopy output. When a hardcopy request is entered and saved, the compliance process is run for the compliance request, if necessary, and then prints the requested output for the request.

You can manually enter the name and address of the recipient of the hardcopy output, or you can specify the recipient by selecting the appropriate code from within the system. For the latter, you can specify one (and only one) of the following:

Internal college
Outside institution
Internal department
Student address

Rules for the content of the output are defined on the Compliance Print Type Rules (SMACPRT) page.

Fields	Descriptions
Request Number	Number of the compliance request. Display only.
Compliance Type	Code of the compliance print output type requested. Required. Select the Search button for this field to display the Existing Compliance Types List. List Existing Compliance Types List
Request Date	Date of the output request. Required. The system automatically enters the current date, but it can be changed. Requests with a future date are not processed until the specified date. Double-click in the field or select the Calendar button for this field to display a calendar that can be used to select the date.
Print Immediately	Check box used to indicate whether the output should be printed immediately. If the check box is cleared, the request is held for batch processing.
Copies	Number of hardcopy output copies to be produced. Required. The default is `1` but you can change it to any value up to `99`.
Internal College	Code of the internal college that is to receive the hardcopy output, if applicable. When a valid code is entered, the system automatically enters the college's name in the Issued To field. Select the Search button for this field to display the College Validation (STVCOLL) list. List College Validation (STVCOLL)
Internal Department	Code of the internal college that is to receive the hardcopy output, if applicable. When a valid code is entered, the system automatically enters the college's name in the Issued To field. Select the Search button for this field to display the Department Validation (STVDEPT) list. List Department Validation (STVDEPT)
Outside Institution Code	Code of the outside institution that is to receive the hardcopy output, if applicable. When a valid code is entered, the system automatically enters the outside institution’s name and address in the appropriate fields, although you can change any of the values. Select the Search button for this field to display the Source/Background Institution Filter-Only (SOISBGI) page. List Source/Background Institution Filter-Only (SOISBGI) page
Student Address Type	Code of the student’s address to which the hardcopy output is to be mailed, if applicable. When a valid code is entered, the system automatically enters the student’s name and address in the appropriate fields, although you can change any of the values. Select the Search button for this field to display the Option List. List Address Type Validation (STVATYP) Count Hits Address Summary (SOADDRQ) page
Issued To	Name of the person or agency to whom the hardcopy output is to be mailed. If you used the Forward Internal College, Outside Institution Code, Forward Internal Department, or Student Address Type field to specify the recipient, information defaults from your choice, but you can change any of the values.
House Number	Unique number assigned to each building on a street or in an area and used as part of the postal address in some countries.
Street Line 1 Street Line 2 Street Line 3 Street Line 4	Four lines on which to enter the address to which the hardcopy output is to be mailed. If you used the Outside Institution Code or Student Address Type field to specify the recipient, information defaults from your choice, but you can change any of the values.
City	City of the address to which the hardcopy output is to be mailed. If you used the Outside Institution Code or Student Address Type field to specify the recipient, information defaults from your choice, but you can change the value.
State or Province	Code of the state or province of the address to which the hardcopy output is to be mailed. If you used the Outside Institution Code or Student Address Type field to specify the recipient, information defaults from your choice, but you can change the value. Select the Search button for this field to display the State/Province Code Validation (STVSTAT) list. List State/Province Code Validation (STVSTAT)
ZIP or Postal code	ZIP or postal code of the address to which the hardcopy output is to be mailed. If you used the Outside Institution Code or Student Address Type field to specify the recipient, information defaults from your choice, but you can change the value. Select the Search button for this field to display the ZIP/Postal Code Validation (GTVZIPC) page. List ZIP/Postal Code Validation (GTVZIPC) page
Nation	Code of the nation of the address to which the hardcopy output is to be mailed. If you used the Outside Institution Code or Student Address Type field to specify the recipient, information defaults from your choice, but you can change the value. Select the Search button for this field to display the Nation Validation (STVNATN) list. List Nation Validation (STVNATN)
Compliance Print Date	Date on which the hardcopy output was printed. Display only.
User	Login ID of the user who requested the hardcopy output. Display only.
Printer	Code of the printer to which the output was sent, if any. Display only.