Material section

The information in the Material section defines what types of materials are produced for the material code and indicates whether the material is assigned by a communication plan or entered directly on the Student Mail (SUAMAIL) page.

Fields	Descriptions
Published or Generated	Indicates whether the materials to be sent are published materials (that is, off the shelf) or system-generated. For system-generated materials, you must also enter a code in the Letter Field in the section labelled Generated Materials Only. Choices are: P - Materials are published materials. G - Materials are system-generated.
Duplicate Material Rule	Indicates whether Communication Plan processing can assign duplicates of material and identifies the rules to be used in the processing of duplicate materials. When you select a material rule, its associated description displays. If this field is blank, the Communication Plan cannot assign duplicate materials. Choices come from the Duplicate Material Code Validation (STVDPMR) list.
Allow duplicate entry on SUAMAIL	Check box that indicates whether you can enter requests for duplicate materials on the Student Mail (SUAMAIL) page. You can enter additional requests for materials only when printed dates have been set for all other requests. Choices are: checked (default) - You can enter requests for duplicate materials on SUAMAIL. unchecked - You cannot enter requests for duplicate materials on SUAMAIL.
Letter (Code)	Identifies a standard letter that will be produced for the material you have selected. A description of this code appears in the field beside the code. You can enter a value in this field for system-generated materials only, that is, the Published or Generated field must contain a value of G. Choices come from the Letter Code Validation (GTVLETR) page.
Initials	Contains initials for the person responsible for signing the letter. After you select initials, the name associated with the initials displays. You can enter a value in this field for generated materials only, that is, the Published or Generated field must contain a value of G. Choices come from the Initial Code Validation (STVINIT) list.
Override Initials	Check box that indicates whether the default signature initials can be overridden by entering a different initial code on the Student Mail (SUAMAIL) page. You can enter a value in this field for generated materials only, that is, the Published or Generated field must contain a value of G. Choices are: checked (default) - You cannot override the initials entered in the Initials field. unchecked - You can override the initials entered in the Initials field.