Biographical Information section

Use this section to describe person/non-person biographical information.

Field	Description
Gender	ID’s gender. Values are: Male Female Not Available = Gender is unknown
Birth Date	ID’s birth date. You may not enter a future birth date, for example one which is greater than the system date.
Age	ID's age. Calculated by the system based on the Date of Birth. The age is not stored in the database, but is calculated each time the page is called.
SSN/SIN/TIN	ID’s Social Security Number, Social Insurance Number (Canada), or Tax Identification Number (non-person) as applicable. Institutions in other countries can use this field to store any 9-digit identifier, such as a TFN (Tax Form Number) for Australia. This field has a maximum of 15 digits. Note: The Autohelp for this field and the length allowed changes based on the setting selected on GUAINST. SSN/SIN/TIN is used by some reports and processes, instead of the ID, such as tax documents (W-20, T2202A, etc.). Data loads can match against either ID or SSN/SIN/TIN.
Confidential	Confidential Indicator. To indicate that information about this person should remain confidential, select the check box. If the box is checked, then the message Confidential displays on any pages with the ID in the key block. This indicator does not control any other system processing.
Deceased	Select if the ID is deceased. Online processing is not prevented for deceased IDs; however, the message `Deceased` displays on any pages with the ID in the key block. You may request and run a transcript for a student who is deceased. However, the Grade Mailer Report (SHRGRDE) and associated processing are prohibited for a deceased person.
Deceased Date	Date of death if deceased. If you enter the deceased date, then the system automatically checks the Deceased check box.
Citizenship	ID’s citizenship.
Marital Status	ID’s marital status.
Religion	ID’s religion.
Legacy	ID’s relationship to alumni of the institution.
Ethnicity	ID’s ethnic background. This is critical for IPEDs and additional reports.
New Ethnicity	Pulldown list used to select the new ethnicity for the person. Values are: Hispanic or Latino Not Hispanic or Latino None (default)
Ethnicity and Race Confirmed	Check box that indicates whether the person’s race and ethnicity have been confirmed.
Confirmed Date	Date on which the person’s race and ethnicity were confirmed.
Veteran File Number	Veteran identification number associated with the ID.
Veteran Classification	Indicates whether the ID is associated with one of the categories in the pulldown list, and therefore may be eligible for Veteran-related programs, if applicable. This field is also used in Banner Human Resources reporting. The values for the pull down list are separated by category and employees included in that category. Values are: Not a Veteran Protected veteran (choosing not to self-identify the classification) Not a Protected Veteran Active Wartime or Campaign Badge Veteran
Date of Discharge	Date the person was discharged or separated from active military duty. Enter in DD-MON-YYYY format.
Armed Forces Service Medal Indicator	Check box that indicates whether the veteran was awarded a medal for their service in the armed forces.
Disabled Veteran	Check box that indicates whether the veteran has a disability related to service and/or is entitled to compensation.
User	ID of the user who created or updated the record.
Activity Date	Date the record was created or updated.