Use the Grade Change Code Validation (STVGCHG) page to create, update, insert, and delete grade change codes.
A grade change will always be added as a new grade with a grade change reason code, with the original grade maintained as an audit trail. An incomplete or I grade would be maintained as the original grade, and the actual grade would then be added with a grade change reason code. For example, Original Entry, Entry Error, Substitute Grade, and so on. Several pages in the Academic History application use this page to validate grade change codes. You can create or update these codes only from this page.
| Fields | Descriptions |
|---|---|
| Code | Grade change reason code. After a grade change reason record has been saved, the code entered in this field cannot be changed. After this grade change reason has been used in any other record, the record cannot be deleted. This is a mandatory field, and the grade change reason code must be unique. |
| Description | Description of the grade change reason. This is an optional field and can be updated for an existing record. |
| Attribute | Code and description of the change reason attributes required for electronic gradebook processing. These attributes are stored in the STVGCAT table. The grade change reason attribute must be assigned to the relevant grade change reason code. |
| Permit Duplicates | Check box used to specify whether this grade change code can be used more than once for grading the same course. This is an optional field and can be updated for an existing record. |
| Definitive | Check box used to indicate whether a mark or grade change assigned this code should be overwritten by an automatic calculation. If this check box is selected, a mark or grade change assigned to this code will not be overwritten by an automatic calculation. If this check box is cleared, a mark or grade change assigned to this code will be overwritten by an automatic calculation. |
| Calculated | Check box used to indicate whether this code will be used to record the result of an automatic calculation of grades and marks. A reason with this indicator selected cannot be selected by users (in Banner 9.x or in Banner Faculty and Advisor Self-Service). If the Calculated check box is selected, the Permit Duplicates check box must also be selected. To clear the Permit Duplicates check box, the Calculated check box must be cleared first. If the Calculated check box is selected, the Definitive check box cannot be selected. If the Definitive check box is selected and then the Calculated check box is selected, the Definitive Indicator check box is cleared automatically. |
| Self Service | Check box used, in conjunction with the Academic History and Reassessment check boxes, to control whether the code will be available for assessment or reassessment in Self-Service. If this check box is selected and the Academic History check box is cleared, the grade change code is displayed for assessment. If this check box is selected and Reassessment check box is also selected, then the grade change code is displayed for reassessment. If this check box is cleared, the code will not be available on the web and it will be available only on the Course Maintenance (SHATCKN) page. |
| Academic History | Check box used to indicate whether this grade change code is to be used to record a grade or mark change in Academic History. If this check box is selected, the code will be available only for grade changes in Academic History in SHATCKN and, if the Self Service and Reassessment check boxes are selected, in electronic gradebook reassessment. If you want this code to be available for use in electronic gradebook assessment, this check box must be cleared and the Self Service check box must be selected. |
| Reassessment | Check box used to indicate this grade change code is to be available for reassessment. This check box can be selected only if the Academic History check box is selected. A grade change code with this check box selected is used to enter a reassessment grade or mark for a record in the Academic History. If the Academic History check box is cleared, the Reassessment check box must also be cleared. Only codes with this indicator and the Self Service indicator both selected will be available in electronic gradebook reassessment. |
| Exempt | Check box used to specify whether the mark entered has an exemption status for the grade change code. This is an optional field and can be updated for an existing record. To enter an exemption, the grader needs only to enter a grade change reason that has this indicator selected and is not required to enter a score or mark. The calculation process takes this into account when marks are rolled to the next level, adjusting the weightings accordingly and permitting the calculation to take place, even though there is a blank score present. |
| Resit | Check box used to specify whether the mark entered has a resit status for the grade change code. This is an optional field and can be updated for an existing record. The resit maximum values work in conjunction with the rules defined on SHAGRUL to calculate the maximum number of resits permitted for a component or sub-component. This value is used to validate additional mark entries for the sub-component or component in Self-Service. In Banner Faculty and Advisor Self-Service, if the maximum number of records with grade change codes marked as resit codes has been reached, graders are not allowed to enter any further records with a resit grade change code. Attempting to exceed this value produces a warning message: *ERROR* Cannot exceed resit max. |
| System Required | Check box used to specify whether the value is required by the system. If this check box is selected, the grade change reason record cannot be deleted. For existing records, if this checkbox is checked, it cannot be unchecked. |