Two buttons are used with manual roll and self-service graduation application processing.
- The Roll to Outcome button is active when the Graduation Sequence field (rolled sequence number) is null, the curriculum is current and active, and no graduation application exists. The button is not active when a new curriculum record is inserted, but it is enabled with the record is saved.
This button triggers the roll to outcome process, sends the curriculum sequence number, and refreshes the data that is rolled to the outcome. When the button is used to initiate the roll, the setting of the Roll Learner radio group is not considered. The curriculum record will be rolled, even when the Roll Learner radio group is set to N.
The values for the Graduation Date, Graduation Term, Graduation Year fields and the Fee radio group are pulled from the graduation application. If no application exists, the graduation date, term, and year information is taken from SGASTDN and from the next learner curriculum record. If a graduation status code exists in the graduation application for the curriculum, that is also copied into the degree sequence.
Courses are applied to the new degree based on the setting of the new Apply Graded Courses to New Degrees check box on SHACTRL. When the check box is checked (set to Y), all courses that have not been previously applied to an awarded degree will be applied to the new degree.
- The Apply to Graduate button does not insert diploma information into the graduation application. This button is only enabled if the learner curriculum record is current and active. The button is not enabled when the learner curriculum record has been rolled to history, when the graduation application is attached to an awarded degree, or when the graduation application is inactive. When a graduation application exists, the button opens SHAGAPP in update mode for that graduation application.
This button triggers the Graduation Application API (sb_gradapp), updates the graduation application sequence number on SORLCUR, and opens SHAGAPP so additional data can be entered. Curriculum data is copied from the curriculum record (including Admission Term, Matriculation Term, Graduation Date, Graduation Term, Graduation Year values). If that does not exist, data from SGBSTDN is used.
The Update and Duplicate buttons are also used with manual roll and self-service graduation application processing.
When a graduation application sequence of 1 has been created for a learner curriculum in SGASTDN or SFAREGS, using the Update button or the Duplicate button displays a Copy Graduation Sequence alert window with buttons used to Copy the graduation application sequence number to the new current application, Inactivate it, or create a New Priority.
- When the Copy button is used, the curriculum priority remains the same. The user can change curriculum values (including the priority) and save the changes. The graduation sequence number of 1 can be viewed on the new curriculum record, and the new curriculum data is associated with graduation application sequence of 1. The Roll to Outcome button is disabled, but the Apply to Graduate button remains enabled, as it can be used to toggle between the Curriculum window and the graduation application data. The Roll to Outcome and Apply to Graduate buttons are disabled for the previous curriculum record.
- When the Inactivate button is used, the original graduation sequence 1 for the original curriculum is inactivated (the status in SHAGAPP is set to the system-required, inactive, application status code), and the Roll to Outcome and Apply to Graduate buttons are not enabled on that curriculum record. The user may edit the curriculum data, but when the changes are saved, no graduation application will be associated with that new record. A new curriculum record can be rolled to outcome (history), or a graduation application can be created manually.
- When the New Priority button is used, the curriculum priority is increased to the next sequence number based on the SOACTRL rules, and the original graduation application sequence 1 remains active and associated with the original priority 1 curriculum. The user can either roll the curriculum record or submit a new graduation application for the new curriculum priority that has been created.