Cooperative Education (SGACOOP) page

The Cooperative Education (SGACOOP) page is used perform the following:

create and maintain co-op information for the student
associate a student’s co-op with the employer
create co-op duties for the student

Co-op tracking allows institutions to track dates, purposes, and sponsorships for activities related to courses or other educational tasks that need to be linked to enrollments or recorded in academic history.

You can create multiple co-op records and attach them to CRNs (sections). When you have attached a co-op to a course section, you can track the activity’s sponsor for tasks such as residencies, internships, and clerkship and check potential schedule conflicts and date overlaps.

Note: You may have multiple co-ops for a student, for a term, and for a CRN.

A person must be an active student for the term and level for which the co-op job is entered. Multiple jobs may be entered. If co-op information exists, the student's record cannot be deleted. To delete a student’s record, the co-op record must be deleted first. The employer details entered must exist on the Employer Code Validation (STVEMPL) page.

The CRN field allows the entry of a CRN associated with a co-op. This field also validates entries so that only sections which exist and that allow co-op attachment (based on the schedule type) can be assigned as a co-op activity. Also, the CRN must exist for the person in registration for the term or in academic history for the term.

You may navigate to three other pages from the CRN field. Use the View Existing Sections to access the information.You may search sections, registration, or history.

Select Schedule Section Query from the View Existing Sections to access the Schedule Section Query (SSASECQ) page.
The Schedule Section Query (SSASEGQ) page will display from SGACOOP if a schedule exists for the effective term in the Key block.
Use Select Course Summary from the View Existing Sections.
The Course Summary lookup displays valid CRNs for the ID number, effective term, and level, so you may search the student’s courses for the term. This allows you to view courses in history for the term.

The following situations will cause errors to be displayed on SGACOOP:

If you enter a CRN that is not valid for the term, you will receive the message Invalid CRN code and will not be able to advance into the page. If SGPCOOP is processed for a term, the existing student co-op records will be deleted.
If you enter a CRN where the schedule type is not checked as a co-op assignment on STVSCHD (does not allow assignment to a co-op activity), you will receive the message Schedule type does not allow co-op and will not be able to advance into the page.
If the co-op record exists, and the student’s information has been changed in registration or academic history, (that is, the student is dropped from a course, and the CRN is no longer valid as it is counted in enrollment on STVRSTS), you will receive the message Student is not registered for this CRN. However, you will be able to advance in the page. The CRN must represent a section for which the student has registered or has in history for the term and level of the co-op activity. If you run purges for registration and scheduling, but the student has already been rolled to history, the error will not occur.

This page is composed of the following sections:

Key block
Cooperative Education Details
Employer and Contact Details
Cooperative Education Duties