Incomplete Grades

The Incomplete Final Grade field in the Grades section of the page is used to replace a final grade after the extension date by which the coursework should have been completed has expired.

The Extension Date field displays the date when the incomplete final grade is eligible to replace the final grade. SHATCKN is an administrative override page, expected to have limited user access, and consequently it is not limited by the override restrictions set on the incomplete grade rule (SHAINCG).

The Incomplete Final Grade field is activated when an incomplete grade code is entered in the Grade field and incomplete grade processing is active. The Extension Date field is updatable for a new entry or for the most current existing entry. When a new grade sequence record is entered, the Incomplete Final Grade field is populated with the system default value for the incomplete grade. All incomplete, default, final grades must have associated extension dates. When the value in the Grade field is not an incomplete grade, the Incomplete Final Grade field is not active.

Incomplete final grades and extension dates can be changed on SHATCKN, regardless of the override setting on SHAINCG. However, after grade changes have been made, the Extension Date and Incomplete Final Grade fields are protected for all entries except the most current entry (the entry with the highest sequence number), because these entries reflect the student’s prior history. If you do not use automated incomplete grade processing, you can continue to use the Extension Date field.

The Grade Comment field (STVGCMT) can be used to add comments that pertain to incomplete grades.