Using SHATCKN

The information on SHATCKN can be created in two ways.

Information is created when grades are posted to the student's record using the Class Roster (SFASLST) page and Class Attendance Roster (SFAALST) page. The term header record is created or updated, and pertinent information from the course is moved and stored in the history portion of the database. The process also associates the course with the level entered for the course for that student in SFAREGS (undergraduate, graduate, and so on).
The second method of entering information is through direct data entry for a valid term. The information is entered by the user for the purpose of modifying existing data or for adding new information to the database. After the information is captured and validated, the page ensures that the GPA information for the term being processed is accurate and complete.
Recalculation of the GPA by Study Path is processed under the following scenarios:
- When a course or a CRN record is added or deleted along with the grade and level information
- When a new grade entry is added for any existing course
- When a level record for any existing course is added, updated, or deleted

This page processes open learning registration records, which do not use part of term information, in addition to traditional registration records with section part of term information. Open learning registration information that has been rolled to academic history using the Grade Roll to Academic History (SHRROLL) is displayed in the Start/End Dates and Extension fields. This provides information to administrators for making decisions in situations where a student has taken additional time to complete a course.

Note: If the section is an open learning section, you can edit the end date.

When adding an instructor record to a course or deleting an instructor record from a course for a student in a given term, the system provides the following warning messages:

Action	Message
Deletion	Instructor will be deleted from ALL other students who have this CRN.
Update/Addition	Instructor information will be changed for ALL students who have this CRN.

You can either process the deletion or change, or you can cancel. No warning message is displayed if no other student has the same course (CRN) in academic history for that term.

Use the Co-op Education button to access SGACOOP and view the co-op associated with the CRN in academic history for the student. If the schedule type associated with the course does not allow the co-op assignment (defined on STVSCHD), then the Co-op Education button is disabled.