Checklist window

Use this window to create and update checklist items required for an application.

Use the Checklist section to access this window. The system generates items from the Admissions Checklist Rules (SAACHKB) page if the criteria on the page matches that of the application. Changes to the checklist items may update the application status on the Application section in the main window. As an application is entered, admissions request checklist items entered on the Admissions Checklist Rules (SAACHKB) page that match the applicant's criteria are automatically added to the Checklist section. If the applicant accepts the institution's offer of admissions on the Decision section, a student record is generated.

If a test score is a checklist item on the student’s admissions application, the checklist will be updated with the most recent test date information (date taken) from the Test Score Information (SOATEST) page. The Item Description field in the Checklist window will read TEST DATE DD-MON-YYYY.

The following fields are in this window.

Fields	Descriptions
Admission Request	Required admission item needed to complete the application. This value comes from the Admissions Checklist Rules (SAACHKB) page.
Description	Description of admission item needed to complete the application, i.e., transcript, SAT scores, etc.
Received Date	Date the checklist item was received from the applicant. If this field is blank, then the requirement has not been fulfilled. If the Received Date field is blank, and the Mandatory Indicator check box is checked, then the Outstanding Requirements check box in the main window will also be checked (set to Y). Whether or not all the mandatory requirements have been fulfilled (which is determined by the Received Date field being blank or not) also affects the application status on the Admissions Application (SAAADMS) page.
Item	Special item codes associated with the admissions request code. This value comes from the Code field on the Source/Background Institution Code Validation (STVSBGI) page.
Item Description	Description of checklist item needed to complete the application, i.e., transcript, SAT scores, etc. or free format comment about the checklist item.
Mandatory Indicator	Check box that indicates whether the associated checklist item is mandatory for admission. Choices are: checked-Mandatory for admissions. If any items are marked mandatory, and the Received Date field is blank, the Outstanding Requirements check box on SAAADMS will be checked (set to Y). This value is stored in the database as Y. unchecked-Not mandatory for admissions. This value is stored in the database as null.
Print Indicator	Check box that indicates whether the item specified should be printed on the checklist items letter. Choices are: checked-The item should be printed on the checklist items letter. This value is stored in the database as Y. unchecked-The item should not be printed on the checklist items letter. This value is stored in the database as null.
First Request	Date the checklist item was initially requested from the applicant.
Last Request	Date the checklist item was last requested from the applicant.
Count	Number of times the associated checklist item was requested from the applicant.
Deadline	Date by which the specific checklist item should be received.
Generated by System	Radio group that indicates the source of this checklist item, for example, added automatically by the system based on rules on the Admissions Checklist Rules (SAACHKB) page). Values are Yes or No.
Checklist Origin	Checklist item source code. This code identifies the process used to insert the checklist item. This field is populated with the value of BASELINE when a record has been manually inserted. (The source value is still U - user-defined.) You cannot update the checklist source code if the checklist record has been saved and the `SARCHKL_SOURCE` field has a value S (system-generated). This prevents you from changing the checklist origin if the item was added using the automatic checklist generation process when the application was updated. List Checklist Source Validation (STVCKSR)
Date	Date this checklist item was added to the applicant’s checklist.
Status	Checklist item status code. This code can provide additional information about the status of the checklist item to the admissions staff and the applicant. List Checklist Source Status Validation (STVCKST)