Admissions Application (SAAADMS) page

Use this page to create and update admissions applications submitted to your institution.

An unlimited number of applications can be entered for one applicant for any term. An admission checklist is generated automatically for the application if the applicant’s information and the checklist criteria match. When an applicant accepts the institution's offer of admission, a student record is automatically generated allowing the student to register.

Note: The Admissions Decision Rule (SAADCSN) page and the Admission Checklist Rules (SAACHKB) page must be updated before using this page.

All applicants must first be entered through the Identification (SPAIDEN) page. Accepting an applicant is one of two ways to generate an initial student record which is required before the student is allowed to register. The other method is to use the Quick Entry (SAAQUIK) page.

An automated decision can be made on the application if the applicant's criteria match the student information entered on the Admissions Decision Rule (SAADCSN) page. A student record is generated after an applicant accepts the institution’s offer of admission if the code associated with that acceptance has the Applicant Acceptance check box checked (set to Y)on the Admission Application Decision Code Validation (STVAPDC) page. This also indicates that the student is eligible to register.

Note: When an application for admission is created, the system must generate the first status. The institution must save the application before entering a new status. The system will override the code if an institution’s status code is entered without allowing the system to first generate the status.

Note: To generate an initial student record, you can accept an applicant with a decision code having the Applicant Acceptance check box checked (set to Y) or use the Quick Entry (SAAQUIK) page.

Prospect data entered during the recruitment cycle may be rolled into the Admissions module at the time the recruit becomes an applicant. To roll this default data, perform a Duplicate Item function from the Entry Term of the Admissions Application (SAAADMS) page to display the Prospect Summary (SRASUMI) page. At this time, the user may decide which recruiting record they want to default to admissions. When they have selected the appropriate record, they must place their cursor on the record and perform a Select function to drag the record back to the Admissions Application (SAAADMS) page.

Information entered on in the Prospect Information section of the Prospect Information (SRARECR) page will default to the Admissions Application information of the Admissions Application (SAAADMS) page. In addition, the following recruiting data will default to the Admissions Application (SAAADMS) page at this time: sources, cohorts, and attributes. Contacts and outside interests are person-related data which will be displayed on this page.

Because of the complex curriculum validation and communication plan processing that occurs when records are saved on this page, the creation of multiple records prompts the user to save any changes. If you have made unsaved changes to one record, then Enter, the box Do you want to save the changes you have made? You must save your changes to proceed to the next record. Yes or No is displayed. If the user chooses Yes, the changes for the record you are working on will be saved, and the necessary validation and communication plan processing will occur. If you answer No, the above message displays until you either choose to save or leave the page.

In other words, the you will not be permitted to create a new record without saving changes to the one you are currently working on. This eliminates confusion over the record for which curriculum checking and communication plan processing are occurring.