This page is used to create and maintain diploma related information. The student/attendee must have a degree record on the Degrees and Other Formal Awards (SHADEGR) page before a diploma record can be created.
This page contains sections for Key block information, Diploma Information, Diploma Charges, Diploma Address and Order Dates, Address Information, and Diploma Comments. Use the Curriculum Summary (SHADGMQ) item on the Options Menu to access SHADGMQ and view curriculum information for the person in the Key block.
You can navigate to the Ceremony Attendance (SHACATT) page through the Options Menu. Upon returning to the Diploma Information section of (SHADIPL), the ceremony and term from SHACATT will default into those fields. If a Save is performed, the ceremony and term will be updated. If the page is exited without saving the data, the ceremony and term will not be updated.
| Fields | Descriptions |
|---|---|
| Awarding Institution | The Awarding Institution field information is supplied by the Graduation Default Control (SHAGRDD) page and may be overridden on this page. This is an optional field. |
| Ceremony | The Ceremony field is used to monitor at which ceremony the student may be receiving their diploma. It is also used to track the return of the cap and gown when the diploma is presented.
The Ceremony field is not required; however, if a value is entered, a check is performed to ensure that the student/attendee has registered for that ceremony and term. The Ceremony field may be accessed from any field in the Diploma Information section through the performance of a Duplicate Item function. The value for the field will default in if it exists. |
| Term | The Term field in the Diploma Information is used only when a diploma fee is to be charged. When fee processing is requested (Fee Indicator is set to Y), the graduation term defaults into the Term field, if available. The defaulted term can be changed to another valid term code but will be a required field to charge a diploma fee.
The Term field is not required; however, if a value is entered, a check is performed to ensure that the student/attendee has registered for that ceremony and term. The Term field may be accessed from any field in the Diploma Information section through the performance of a Duplicate Item function. The value for the field will default in if it exists. |
| Fee Indicator | Check this check box to request fee processing. |
| Pickup Date | The (Diploma) Pickup Date field is optional and may be updated when the cap and gown are exchanged or returned. The (Diploma Pickup) Date may also be updated through the Mass Update Ceremony Attendance (SHAMUCA) page. The student/attendee may be associated with a ceremony through the Ceremony Attendance (SHACATT) page, or else the fields must be left blank. |
| Mouse | Keyboard | Result |
|---|---|---|
| Maintenance | N/A | Opens Address Information window |