GTVSDAX Rule and Transfer Course Entry

You have the option allowing data entry of transfer courses into SHATAEQ without first having to create institution and attendance period records in SHATRNS for individual students.

About this task

To use this option, you must make one change in GTVSDAX for the INSATTENDP (Insert SBGI Attendance Period) rule. Do the following on GTVSDAX.

Procedure

Enter HISTORY in the Internal Group (Code) field.
Change the value in the External Code field from N to Y.
Save the change.

Results

After making this change in GTVSDAX, you can access SHATAEQ, enter a student's ID, enter an institution code, go to the next section, and enter transfer course data from a transfer student's transcript. You can also enter different values in the Attendance Period field if institutional policy dictates that courses must be recorded in the actual term taken as opposed to a single effective term code. When the transfer courses are saved, institution and attendance period records will be created in SHATRNS.

Note: This processing enters only the minimum fields needed to create a record in the institution and attendance period tables. There may be null values in fields that you normally populate when creating these records manually (e.g., the Official (Indicator) check box in the Transfer Institution section and the Attendance Begin Date Attendance and End Date fields in the Transfer Attendance Period section). However, you can still enter this additional data in SHATRNS after articulated courses have been rolled there.

If you choose not to change the value in the GTVSDAX rule from N to Y, SHATAEQ will continue to validate that individual students have the appropriate institution and attendance period records created in SHATRNS before allowing entry of transfer course data.