| Athletic Compliance (SGASPRT) page / Main window | |
Use this section to enter and maintain information related to athletic eligibility in the sport, such as the number of seasons of competition available, and to indicate if the athlete has used a season of competition for the sport. A reason code for a time lapse in the athlete's availability can also be entered at any time and is required whenever the number of seasons of competition available is changed. The number of seasons of competition used and the number of seasons of competition remaining are calculated and are display only. Competition records can never be deleted. They are retained for historic reference following an athlete's participation in a sport throughout that athlete’s career at the institution.
When a competition record has been saved for a sport in a term, it becomes the current competition record for the sport. Only the current competition record for a sport can be modified, regardless of the term. When current competition record exists for a sport, it must be copied to a future sport record to carry that information forward from one term to the next. When the current competition data has been copied, the prior term competition becomes history and can no longer be modified. The future term current competition can then be modified.
Competition records for a sport in a term are displayed from most recent to least recent. When a new competition record is saved, it becomes the current competition record, and it is given a oneup sequence number. Only a single current competition record can exist, and it cannot be deleted. Previous competition records are noted as having a status of history and can be reviewed but cannot be updated or deleted. An asterisk (*) is displayed next to the sport record in the Athletic Compliance Sport section which references the data displayed in the Athletic Competition section.
An athlete can have multiple competition records for a sport within a term but can only have one competition record that is current for the sport, regardless of the term. The sport's current competition record is designated as the most recent competition record entered for the sport in the greatest term. Only the current competition record can be updated and copied to a future term. When a current competition record is updated, a new current competition record is created, and the original competition record is preserved as history. The Record Status field displays the status of the competition record as Current or History (Display Only).
When a competition record has been assigned a sport, that competition record is associated with the sport throughout the athlete's career. When competition data exists for a sport, the competition record and the associated compliance record cannot be deleted. Updates must occur on current competition record. Updates cannot be performed on competition records that are in history. Competition records can only be copied to a future term.
When competition data exists for a sport in a term, that competition data cannot be entered in a prior term for the same sport. A sport can be created in a prior term, but no competition data can be entered. When competition data has been entered for a sport, a current competition record will always exist. Institutions can establish procedures to update a sport record with associated status, attribute, or reason code information to indicate the sport is no longer active or current.
The number of seasons of competition available and the setting of the Season of Competition Used (Indicator) are considered for a sport across all terms when the number of seasons of competition used and the number of seasons of competition remaining are calculated. While the default number of seasons of competition available is 4, it can be changed to any value from 0-99, but a reason code is required to explain the change. No reason is required if the default of 4 is accepted. Each time the current competition record is saved, the number of seasons of competition used and the number of seasons of competition remaining will be recalculated. History competition records cannot be updated. Only current competition records can be updated.
| Fields | Descriptions |
|---|---|
| Begin Term of Eligibility | Code of beginning term in which the athlete is eligible to compete in the sport.
Any term can be entered, as long as it is before the value for the end term of eligibility. List Term Code Validation (STVTERM) |
| End Term of Eligibility | Code of last term in which the athlete is eligible to compete in the sport.
Any term can be entered, as long as it is later than the value for the begin term of eligibility. List Term Code Validation (STVTERM) |
| Seasons of Competition Available | Number of seasons of competition that are available for the sport at the institution. You can enter a value from 0 - 99. Negative numbers cannot be used.
When a sport record is entered, the value defaults to 4, but it can be changed. If it is changed, a reason code must be entered in the Reason field. |
| Reason | Reason code used to explain why the number of seasons of competition available has changed. Only the current athletic competition record for the sport for the most recent term can be updated.
This is required to for history purposes to record changes made to the number of seasons of competition available. Athletic competition history can be viewed to see all changes over time by user ID. Reason codes can also be used to describe a time lapse in competition or for other informational reasons used by the institution, when the number of seasons of competition available has not been changed. These reason codes can be entered at any time, whether or not the Seasons of Competition Available value has changed. If the Seasons of Competition Available value is changed, this field is becomes null, and a reason must be entered. List Athletic Competition Available Reason Validation (STVSARE) |
| Season of Competition Used | Check box used to indicate whether an athlete has used a season of competition in the sport. This indicator can only be changed for the current competition record. This indicator is manually set.
When the setting of this indicator is changed, a warning is displayed that changing the season of competition used will change the total number of seasons of competition that remain for the athlete in the sport. This field cannot be modified for a competition record that has a record status of history. |
| Seasons of Competition Used | Total number of seasons of competition completed for this sport. This can be a negative number.
This value is derived from the total number of seasons of competition available minus the number of times the Season of Competition Used indicator has been checked (turned on) for this sport over the athlete’s career. Display only. |
| Seasons of Competition Remaining | Number of seasons of competition remaining for this sport.
This value is derived from the total number of seasons of competition available minus the number of seasons of competition used. Display only. |
| Record Status | Status of the athletic compliance record. This field indicates whether the record is current or is in history. Current records can be updated. Records in history cannot be updated. Display only. |
| User ID | ID of the user who last updated the record. Display only. |
| Activity Date | Date on which the record was last updated. Display only. |